SharePoint Foundation 4 Admins session- the remix.

Hi there everybody,

An observant anonymous reader of this blog discovered, not too long ago, that Microsoft had deleted the recordings of the sessions I'd done last year. I had them posted in a previous blog entry, and I apologize to those of you who might have tried to access those links.

To make it up to you, I am going to re-record those sessions, by offering them, live, for free, again. This time I will be using Freebinator to broadcast the events. This product is free, runs in the browser (no client to download and install), but it does use flash heavily, so be forewarned. In addition, the reason it is free is it is ad driven, so be prepared to see advertising. I know that's unfortunate, but it has a bunch of features that are really nice (such as giving me control over my recordings).

My first re-recording session will be tomorrow, 2/1/2011, at 1p Eastern time (until 3p, or whenever we're done). The topic will be "Preparing for SharePoint Foundation and Standalone Installation." I will post the registration link here. Please realize this is the first time I will be broadcasting using this product, so I will be expecting feedback concerning performance.

http://www.freebinar.com/PIID=ED52DE8589

Please note that I am testing out the registration form, and there will be a survey form after the session as well. This session and all others will be recorded. This includes not just my shared desktop, but the text chat where your can make comments and ask questions. Please keep those comments and questions safe for work. Thanks.

SharePoint Foundation 4 Admins series, session recordings

Well, the holiday season is upon us, and the year draws to a close.

My SharePoint Foundation 4 Admins, free, live, online training sessions are done. I did four scheduled sessions and two ad-hoc sessions.

Of the six sessions, I did manage to record four of them. Here they are:

Session 2, Complete Installation and Configuration
https://www.livemeeting.com/cc/mvp/view?id=Z6662P

Session 3, Users and Permissions
https://www.livemeeting.com/cc/mvp/view?id=M62SS5

Session 4, Business Data Connectivity (probably my favorite session, lots of fun)
https://www.livemeeting.com/cc/mvp/view?id=NH45P6

Session 6, Multi-Tenancy (watch me type out every command, no smoke and mirrors here)
https://www.livemeeting.com/cc/mvp/view?id=KRQ2N7


Keep in mind that these sessions were done for my peeps during a time when I was really working hard meeting deadlines for the Mastering Microsoft SharePoint Foundation 2010 book, so I didn't get much time to prep (hours in most cases). The sessions were run from my laptop (with my iphone headset for a mic), in my dining room, using VMs from the server I am/was using for the book. They are about as live and candid as a session can be.
So if you missed the sessions and would like some free training, feel free to use the recordings. The recordings will expire about a year from the date of the sessions (so by the end of autumn 2011, they'll no longer be available).

Thanks for reading the blog. Thank you for those who attended the sessions, and have a happy holiday.

It started with not being able to activate wiki page home page feature (or issue with features if you load balance your site...)

I am currently super, super busy finishing up chapters in the SPF book, but I needed to write this down somewhere...

So I finished writing the first draft of chapter 16. It involved, among other things, installing a second server on the farm and enabling load balancing so the readers could see it in action.

That meant that, at this point, my virtual machine of my SharePoint Foundation installation has two SPF servers load balancing content.

I was reading over some edits of one of my chapters and needed to see the home page without it being a wiki page for a moment. Now, there are a couple of ways to do that, the easiest being deactivating the wiki page home page feature (yeah, funny name) , the next easiest being deleting the Home.aspx page from the Site Pages library real quick (restoring it from the recycle bin takes seconds).

I am really, really behind on my edits, so in my rush, I just deactivated the feature.

I checked the stuff I needed to check, then went back in to re-activate the feature-- and it failed. I went to the other server in the set, and it failed there. I did an IISRESET on both, still failed.

I dropped to the powershell console and tried a get-spfeature command (it brings up a long list of features available for the farm at the moment). Wiki page home page was listed.

So I marked the ID of the feature (okay, so I am an old skool admin, not a developer, and it's just easier for me to grab the ID than write a bunch of pipe stuff. I keep it easy)

I then tried to enable the feature for the site manually, using the enable-spfeature command:

(EDITED TO ADD: blogspot deleted the tag I wrote originally about the identity value.. sorry for those of you who thought you could just leave -identity could be empty. Darned blogger...)

enable-spfeature -identity (paste marked ID here) -url http://theurlofmyrootsite

And it failed, saying " Enable-SPFeature : The Web application at http://spf2 could not be found. Verify that you have typed the URL correctly. If the URL should be serving existing content, the system administrator may need to add a new request URL mapping to the intended application."


What?! I know that site exists, and that I typed it's URL correctly, I was just on it.


I tried an IISRESET, no luck, on both servers, still no luck...


So I tried the same command on the other server, thinking maybe it had something to do with it. Nope.


Then I realized something. I had changed the default zone of the site to be the load balanced address.


::head smack:: Doh!!


I then reran the command but with the load balanced address. (in my case that would be http://sharepoint)


enable-spfeature -identity (paste ID here) -url http://sharepoint


And it worked perfectly!

So what does that say?

It says that in the GUI, ie in the Manage Features for the Site page, when you hit the Activate feature button, it points to the site's original URL when the site was created-- so if you change the default zone for the web application of the site you are activating features on, and you don't include the old URL in AAM to point to the web application, the Activate button might not work.


Bottom line: Either plan to activate or deactivate features via PowerShell if you remove the original URL from AAM for the site, or always include the original URL in AAM for a site (even if you don't want users to use it).

Found something odd with documented SharePoint Foundation URL limits

I haven't had time to post much, as everything I am writing about SharePoint Foundation is going into the Mastering book, but I've discovered something that can't go in the book that I've just got to get off my chest.

It's about Microsoft's published limits for URLs (http://technet.microsoft.com/en-us/library/ff919562.aspx). I've seen the info all over the web-- "SharePoint can only support 260 character URLs."

It's supposed to include the protocol, server name, path (with folders and file name), and parameters (stuff added after a question mark to the end of the path).

Well, just messing around with subfolders, file names, and views, I've discovered something.

If I just open a file (with a long file name) deep in a nested subfolder structure, the URL fails to open the file after 340 characters. I am using IE 8 on Server 2008 R2. I am sure that, instead of folders, I had a long path of subsites, or a combo of both in the path, it would amount to the same thing. The point, I think, is maxing out the characters.

If I have a URL with parameters appended to it, like opening the create view page on a library in a subsite with a long name, it can exceed 1600 characters and be fine.

So I think SharePoint's limit for URLs without parameters is actually 340 characters to see a file, and with parameters it depends on the browser you are using-- IE supports more than 1660 (actually more than 2000 characters for IE 7 & 8).

This is just my experience using SharePoint Foundation 2010 RTM, on a Server 2008 R2 VM, using the built in IE 8 32 bit.

If anyone could check this, I'd like to know if you got similar results.

EDITED TO ADD: Just got a chance to test the URL limit on a Windows 7 Ultimate client (IE 8), and found something interesting that didn't happen on the 2008 R2 server using IE 8. I can browse to a file that is well past 260 characters. I got to the file that was at a 340 character URL (with filename), and tried to open it.

This time I got an error of sorts. It warned me that the URL to the file had too many characters, that it could cache it to the local computer and then I could save it under a different name.

Interesting. When I clicked OK, it opened the file in the browser as it was supposed to. No problems. So my 2008 R2 server was opening the file without the error, Windows 7 showed the error, but opened the file- albeit after caching.

When I took the characters out of the file name to get its URL back down to 260, the same thing happened. However, at 259 characters, there was no error on the Windows 7 box using IE8, and the file opened as it is supposed to.

So now you know. The bottom line, the server doesn't seem to mind going over 260 characters for a URL. The Windows client however, wants URLs just under 260 characters.

Something else to keep in mind (that I did put in the book), if you are going to use Send To for libraries or the Links list, or any other list or library field that contains URLs-- the single line text field limit for characters is 255. Making that the practical character limit for URLs on your site. Regardless of whether you're opening something on the server or client. 255 is all a single line of text field can take (like the Links URL field or the Send To Destination field).

This may not be a show stopper, but I just had to say it somewhere. Thanks for listening.

(and yes, this is what I do with my time. Click every button and challenge everything I can. It's my job. ; P)

So many things, so little time

Howdy all. You may have noticed there's been little to no action around here. My apologies for that. Since December, I've been revising the "Mastering Windows SharePoint Services 3.0" book, now to be called "Mastering SharePoint Foundation 2010".  To do that so early, I've been working on the beta version.

I was also renewed as a SharePoint Services MVP for this year as you may know (yay!), so I have access to some beta stuff that the average person doesn't have (and I am desperately, desperately grateful, because it helps me with the book).

And because I have access to some stuff that everyone else doesn't-- I can't talk about the stuff I've found, the new stuff I know, and the stuff I think you really need to think about. Thus, the radio (well, blog) silence.

I'm bursting at the seams to talk about SPF, and as soon as I can (if I am not to overwhelmed with the book), I will be posting madly here.

In other news, I was just accepted to work at TechEd this year as a product expert in the SharePoint track. YAY! Last year I also worked a booth, but they assigned me to a track that I wasn't an expert in (although it led me to be qualified to eventually do a Windows Server 2008 R2 firestarter events, so it was all good)-- this year that is not the case.

So if any of you are going to TechEd, please feel free to stop by the Office/SharePoint booths. I'll keep you all informed as to exactly what booth I'll be working.  Regardless of which booth, I will likely be outnumbered by SharePoint Server developers and would be grateful to see someone who works with SPF/WSS. : )

I also might be doing a Birds of a Feather session or two. I haven't decided on what I want to talk about, so if you have suggestions, please post them in the comments. : )

Thanks all. Please keep in touch because in a few weeks I'll be able to rant and rave about a lot of things SharePoint Foundations. In addition, I might need to query all readers concerning the book. It's getting so big (with all the new features and changes in the new version) that I might have to cut content because it can't be bound if it has too many pages.

I know, I know, who wants to lose any content? I've been thinking about that too. And what I think I'll do is just put that content that will be pulled here.  The catch is, how to decide what you want here and what do you need to have in the book? Stay tuned for more on that as I continue the long, laborious task of writing each chapter (then rewriting them with the release version comes out...).

And finally, a big shout out to my reader reviewers; Bob, Doug, Trudy, Liam, and occasionally John. You have been life savers. Thanks for your support and kind reviews. I appreciate your efforts. The book, should I be the one who finishes it, will be better because of you. : )

Speaking of email... continued background book stuff

Hey everybody,

Speaking of the VMs and configuring them for the book, there is a pretty big shortcoming to using server 2008 R2 as the OS for the VMs-- No email services.  Yup, Server 2003 (and 2003 R2) had built-in SMTP and POP3 capabilities in the form of IIS and a POP3 service that could be enabled.


But with 2008 R2, POP3 support is no longer available. (you've gotta love upgrades that are not an improvement...)  Also, let's not forget, a built in email client isn't even supported in Windows 7...



Except I need to be able to demonstrate (and screenshot) alerts and incoming email (and if I do DMS, I need to be able to demo email there as well).  What will I do?

Well, I rebel against using anything that costs extra money on these little VMs.  They're just for demo purposes, so I don't want to pay for a full email server package when, after the book is done, the VMs are likely to be shutdown and archived, and not used again.  Not to mention that I won't really be sending email to anyone from the VMs, heck most of the accounts I create there won't be sending email either.  And let's not forget that, as a frugal admin, I already paid for a server.  I hesitate to spend more money after that, that's one of the reason's I like SharePoint Foundation (or WSS).


You might think that, because I do have TechNet and MSDN subscriptions, I could install Exchange on one of the VMs as well.  That would give me an email server.  But have you tried to conserve resources on a laptop running VMs and use Exchange on one of them?  Can you imagine how long it takes to start or shutdown a VM running Exchange? Not to mention the fact that, if I included any email server configuration, I'd be implying to the readers that Exchange might be required.  Which is exactly not what I want to do.


So, no Exchange. 

So, should I roll back to Server 2003?  Can't.  SPF will only install on Server 2008 or higher.  That means, exploring other options.

Free options.  Options that take very, very little storage space, RAM, or processor resources. And, they have to be easy to implement and manage-- because I don't have time to waste learning a one time, one use product.

I started with hMail Server (http://www.hmailserver.com/).  It didn't work on my DC1 VM no matter what I tried.  I'm sure it was just a little configuration glitch that, if I'd had time, I could have fixed.  But, it just wasted too much of my time-- so hMail Server was out.

Then I tried SmarterMail, by smartertools (http://www.smartertools.com/).  It installed easily, was super easy to set up (once I figured out the obscure configuration button to add users), and it worked flawlessly.  No tweaking, no learning curve, no lengthy configuration, no fiddly install requirements.

But, poor SmarterMail is a memory hog.  It just kept taking more and more RAM for a server that was to be the leanest of the bunch, the domain controller.

So SmarterMail had to go too.

And then I stumbled up MailEnable, (http://www.mailenable.com/standard_edition.asp).  This little program does require some fiddly pre-install steps.  It was written more for 2003 than 2008 or later, so you have to add web server role, IIS 6 compatibility, and asp.net support, just to install properly, but that's it.

Once you have it up, it works.  It has a webmail interface that actually functions (well after I removed then reinstalled the webmail bits, a single button click btw, from the default web site in IIS, and then rebooted the server), and it even support Active Directory.

Yeah, it actually supports AD authentication and accounts.  Most of those free mail server say they do, but don't really work that smoothly with AD.  But imagine my surprise when it did actually create a new user in AD based on a user account that was created in the MailEnable admin console.  I was stunned, but there you go.

And best yet, MailEnable is taking up very little RAM or hard drive space so far.  So I think I found a winner.

And because you're reading this blog, and you're getting the behind the scenes info about the making of the Mastering SharePoint Foundation 2010 book, even if no screenshots are ever done of the email server on DC1, you will know that, in the background, the author was using MailEnable to do the email for the book. And if anything looks funny, you'll know why. ; P

Oh, and speaking of the screenshots for the book.  Anything email related will, more often than not, be shot from the client machine.  So what am I going to use for an email client if I like free things that don't take up many resources?

If you thought I was going to do live mail, well, you're out of luck.  Thunderbird?  Good idea, but it can be slow, clunky, and a bit of a resource hog for just getting and receiving a little email.

Now, a lot you know that I've been using portable apps (http://portableapps.com/) since I started working with Windows 7 and Server 2008 R2.  Money's tight, so I had to make do with everything on one laptop.  That means that the machine I'm using for beta testing, presentations, and writing the book are all one machine.  If you've been reading my server edition blog, you know that my laptop is running Windows 7 with a 2008 R2 vhd boot. I'm actually writing this blog entry from the 2008 R2 vhd boot.  As a matter of fact, I'm spending most of my time on the 2008 R2 partition because it's where all my hyper-v VMs are.

But, that vhd has only about 25GB of storage.  That plus the fact that I need that OS to run lean, so all resources go to my VMs, means you can see why I am reluctant to install anything on the OS itself.

Therefore, to have my favorite amenities while I'm logged into the 2008 R2 VHD, I'd have to find them among the portable apps.  That and I need them to be free, of course.

To that end I'm running VLC and XMplay for my audio and video needs (and using my fave, Audacity, for recordings, portable version of course).  I can also run Firefox portable as well, but I've already got IE on the image, so it's not really a requirement.  I just use it for some sites and downloads.  I'm using Xnews for NNTP newsreading, but I'm not really crazy about it.  Using Lightscreen for screenshots-- that'll work until I actually have to edit them, then I'll probably have to install Snagit or something. Filezilla for FTPing files to and from the publisher for the book. Infrarecorder for burning DVDs (not super crazy about it), Foxit reader for PDFs, and pidgin for IMs (on the very rare occasion I use IM). I'm also experimenting with Open Office portable (particularly Writer) for writing the book.  Wiley has some OO templates that I could use, to avoid installing big, bloated, slow Word, but I am spoiled by some of the nice extras Word offers.  Darn you Word! ; P

I am using Thunderbird for email, portable version of course.  I was also using the calendaring and task support features (task integrated with remember the milk) in Thunderbird, but Thunderbird really, really, really lagged with the add-ons, so I just use it for email and a few newsgroups.  Instead, for calendar and tasks I use Rainlendar2.  It's a little quirky, but I really like the skins, countdowns, and weather widget.  I'll try to post screenshots of my desktop so you can see it-- very HUD (heads up display). All these apps are conveniently used from my portable apps popup menu, nice feature that.

Of course, that brings me back to trying to find a free, skinny email client for my Windows 7 VM for the book.  As you know, I've been using Thunderbird (version 3, still in beta but pretty sweet), and I've been trying to find something better than Thunderbird for simple email that is fast, dependable, and portable.  So far, my two big contenders are i.scribe (otherwise known as Scribe) and sylpheed. And honestly, I prefer iscribe, with it's pared down simplicity, but that's just personal preference.  But both are less heavy and slow than Thunderbird.

So the W7Client VM used for the book will probably have email screenshots from i.scribe. 

And now you know, and you know why.

A bit of an insider's view of the making of the Mastering SharePoint Foundation 2010 book. Just so you know.

Little things about the SPF book

Howdy all.

I am hard at work on installation chapter of the Mastering SharePoint Foundation 2010 book. This is only supposed to be a "revision" book, which means that I am supposed to only revise what's in the original Mastering Windows SharePoint Services 3.0 book, not rewrite it from scratch.  But there's a lot of new stuff in there.

; )

But as you know, there are so many things that are different with this version of SharePoint, that what I am doing is using as much of the old layout, organization (well, whatever is best for the data I have now), etc., as I can, and simply writing from scratch what I can't.  So there will be a lot of new things, and maybe some improvements that I wanted to apply to the first book and couldn't, and so on.

I will be using essentially the same domain and server names.  I will be primarily working in three, maybe four VMs-- DC1, RR1, SPF1 (or SPF2, depending on where I am in the book-- SPF1 is the standalone install, SPF2 is the complete install), and possibly the W7Client.

The configuration of these VMs are as follows (in case you want to install your own matching lab):

All servers will be running Server 2008 R2 as their OS, and Windows 7 Ultimate 64bit for the client.

DC1-- domain controller (of course) and mail server.
RR1-- RRAS, SQL server 2008, SP1 with CU2 (of course, otherwise SPF is unhappy)
SPF1- WCF hotfix, SPF2010 installer, Standalone install
SPF2- WCF hotfix, SPF2010 installer, Server Farm, Complete install
SPF3- WCF hotfix, SPF2010 installer, Server Farm, Complete install (for load balancing demos)
W7Client- Windows 7 Ultimate, Office 2010, Firefox 3.5 (or higher by the time the book prints)

I may also have an SPF4 to demo a Active Directory Account Creation mode install.

Speaking of ADAC, something I have to think about in the coming months is what was formerly chapter 15, the advanced stuff chapter.  I am going to start running out of room in this book, so I may have to omit things that were in the previous version in order to include new features.  I am wondering if maybe Directory Management Service (DMS) and ADAC should be omitted in order to include a complete section on Business Data Connectivity and maybe Office Web Apps (depending on how the licensing turns out)?

What do you think?  Did a lot of you use DMS with WSS 3.0?  How about ADAC?  I mean, it was good to know, and no one else was writing about it, but do you need them to be updated and included in the SPF book?

Yay! I got renewed. SharePoint Services MVP 2010

Happy New Year everybody!

I hope you all had a great holiday season.

I just wanted to touch base and let you all know what's going on.

To start, I am beginning the first chapter of the Mastering SharePoint Foundation 2010 book this weekend/week. I'll be posting regularly to let you know how it's going. For those of you that I begged to help me, there may be emails in the near future with requests as to whether or not I am making sense with this or that, etc.. And for those of you who would like to help me with the book (in a purely voluntary capacity of course, book advances aren't what they used to be), feel free to comment here.

For most of December I was working on a Server 2008 R2 deep dive, Firestarter launch event. It had a lot of live demos and moving parts, and overall was crazy fun to do. If anyone needs a 2008 R2 launch event in their area, I am looking to do that sort of thing at least three times in 2010, so feel free to comment here (or contact my errata account).

It was fun to stop working on SharePoint for a moment and focus on my roots, the Server, for a little while. Especially now that I know more about Branch Caching than I ever expected to, LOL. It also gave me insights into some of the new features of WS08R2 that I otherwise wouldn't have messed with. I know I'll be rolling those new skills right into making the VMs for the book, and will probably find myself using them again and again throughout the year.

On to other news:

As a lot of you know, I was honored with the MVP award in SharePoint Services last year. However, that year was slated for other things, and I was really worried that I would not qualify for renewal this year.

You see, you get an MVP award if you prove you are an expert in a Microsoft product and you do a lot of work supporting the community with that expertise, like newsgroup answers, blogs, wikis, event presentations, podcasts, etc. You earn the award at a certain time, based on the work you did the year (12 months) before, and it's only valid for one year. I'd earned the award in 2009 for work I'd done in 2008 (and to be honest, in 2007 as well).

In order to keep your MVP (in otherwords, to be re-awarded), you have to continue to do community work (for free) throughout your award year.

The award is in effect for only one year (like Miss America). So if you want to be awarded the following year, you need to continue to work for it throughout the year as if you didn't have it yet, sort of working today to have the award tomorrow. And at the end of the year, you need see if what you'd been doing all year long was enough to keep your MVP status. It's sort of a leading game, where the work you did last year gets you an MVP for this year, which you need to work on to get renewed the following year, and so on.

I'd feared, because I was doing less written work, and more presentations, that I would not be renewed.

But, I guess I did enough presenting (about one event a month, ten months out of the year) and other work, to keep my MVP.

Yay!

I know there are folks out there that knew I was worried, and I wanted to reassure them that I will now be able to put that acronym on a book I'm writing for the first time. I am pretty happy about that.

Also, just for those who are interested, the publisher has informed me that the book will list my name as "Callahan" this time as well. Since that's what I go by, not "CA", it is a welcome change, and I look forward to seeing it. It's not often that a publisher will let you put a name on the cover that's only one word. So here's hoping it looks okay. : )

So that's my news for now. Currently I'm exploring what Business Data Connectivity (formerly Business Data Catalog) can actually do in SharePoint Foundations (WSS 4). It's been introduced in this version of SharePoint for the first time, with limitations. I am, of course, exploring what those limitations are, and we can do with what parts of BDC we do get. It's been a bit of an adventure, and I'll probably be writing a note or two about it soon.

And in other news-- SharePoint public beta has, well, gone public...

In a somewhat anticlimactic state of affairs, after all the hoopla of the public beta being released to TechNet/MSDN customers first, Microsoft sent out the email invitation to download the new beta to the many, many (thousands and thousands of?) people who signed up for the beta a while ago.

So congratulations, those of you who applied to be in the SharePoint public beta, the bits are available for download. And also, congrats because you are going to get to play with the new beta without spending the money a subscription to TechNet/MSDN would have cost you.

That appeals to the frugal admin in me.

(unfortunately, I'd already renewed my TechNet subscription...)

Welcome to the beta adventure! I spend a lot of time doing beta testing, and it's nice to know, at least this time, I am not alone. : )

In the coming months I will be writing about things and stuff concerning SharePoint Foundation 2010. Feel free to visit and even suggest things that you've found that might need a closer look.

SharePoint Server 2010 beta 2 is available on Technet/MSDN- but where's SharePoint Foundation?...

You may have noticed that I have been really quiet about the release of the SPF 2010 beta 2 to the public. This is because, as an MVP, I have under NDA not to peep about it until today-- even though the bits were actually made available on TechNet/MSDN for those with a subscription since Monday.

Now for those of you who might have a subscription (like I do), you might've been looking for the link to download SharePoint Foundations 2010 to mess with it and see what has changed, and more importantly, what has been taken away.

You might have gone to the site (TechNet or MSDN, name your poison), selected Downloads, and looked for SharePoint Foundation 2010 under servers-- only to find it missing.

Check it out, you'll see (unless MS changes it) I'm right.

Early in the evening on Monday, November 16th, 2009, SharePoint Foundation 2010 was listed under Servers to download from TechNet or MSDN, as is posted by Jan Tielens SharePoint 2010 Public Beta Available on MSDN. However, that is now not where the download bits for SharePoint Foundation 2010 are located anymore.

SharePoint Foundation-- the product, meant to be installed on the server that is the foundation of the SharePoint Server 2010 product-- is now to be found under Applications, just like SharePoint Designer.

So if you are looking to download SharePoint Foundation 2010 beta 2, go to Applications or Updated Products on the left side of the screen, and scroll. It will be listed right beneath SharePoint Designer (sigh).

Or you can do what I did, and do a search among the products. Regardless, you will find SPF 2010 listed somewhere other than with SharePoint Server 2010.


Think Microsoft's trying to tell us something?